Every stage of the employee lifecycle, in one system
From the first application to the exit interview: one data model, one set of permissions, one place to look.
Alerts and answers
Caosira reads your records every day and lists what needs a person. When you have a question instead, ask it in plain English.
- Needs attention list: probation ending, missed check-ins, requests left waiting, expiring credentials, late payroll
- Each alert links to the record and clears itself once it is dealt with
- Ask your data: headcount, who is on leave, pending approvals, with tables and charts
- The assistant only reads your records. It never changes them
The system of record
Every other area reads from and writes to the same employee record. No syncing two systems, no "which spreadsheet is current."
- Employee profiles with photos, departments, positions and locations
- Visual org chart built from reporting relationships
- Custom fields for anything specific to your company
- Credential and certification tracking with expiry
- Document storage per employee
- Confirmation and probation tracking
- Full audit log: who changed what, and when
Attendance, leave and scheduling
Built for teams that are not all in one office. GPS geofencing and biometric checks for sites that need them, and approvals that follow the real management chain.
- Clock in and out, with GPS geofencing for on-site roles
- Biometric verification (Face ID, Touch ID, Windows Hello) at clock-in
- Shift templates and a weekly roster grid
- Leave types, balances, requests and blackout periods
- Manager-chain approvals, not just admin-only
- Timesheets and travel requests
Payroll and pay
Run payroll, publish payslips, and let employees read their own pay without asking HR.
- Payroll runs with pay components per employee
- Payslips each employee can open on their own phone
- Expense claims with receipt upload and approval
- Compensation bands and merit cycles
- Currency, date and time formats set per company
Hiring through growth
A public careers page feeds straight into your pipeline, and a hire converts into a full employee record. No re-typing, and no ceiling on where they grow next.
- Public careers page and applicant pipeline
- Interview scheduling with the assigned interviewer
- Pre-boarding checklists before day one
- Templated onboarding and offboarding
- Review cycles with self-review and manager review
- Goals, skills tracking, succession planning and promotions
- Internal talent marketplace, matched by skill
- 9-box grid and workforce planning against headcount
Learning and engagement
Lessons with a quiz that gates completion and a certificate at the end, plus the recognition tools and helpdesk that make people feel looked after.
- Course builder with ordered lessons and video links
- Completion quizzes with a pass threshold, and printable certificates
- Points and a leaderboard across the company
- HR helpdesk with a real ticket thread
- Peer kudos and a company social feed
- Pulse surveys with theme summaries
- Policies with read-acknowledgment, and grievance reporting routed to HR only
Automation and AI
Every AI suggestion is a draft a person reviews, never an autonomous action. Every AI action is logged to a trail the affected employee can see.
- Workflow builder: when this happens, notify that person
- Custom forms for any process you have not built yet
- Module-level admin permissions, no full-admin required
- Onboarding agent that drafts welcome messages
- AI-drafted retention signals and exit-trend summaries
- A visible AI activity trail, not a black box
Admin and security
Sensitive identity and bank details are separated and masked by default. Every company's data is isolated at the database level, not just by app logic.
- Two-step sign-in with an authenticator app, required for everyone if you choose
- Masked identity and bank details vault
- Login activity and an audit log across records
- Company assets, tracked and assigned
- Shared document drive with per-file visibility
- Letter and offer-letter mail merge, print-ready
- API access with scoped, revocable keys
Want to see a specific area in action?
Open the demo company and look around yourself, or tell us what you need and we will show you that part.